Requisition ID R12586 · Begins 11/3/2023
Executive Assistant Apply for supported position Apply for volunteer position
We are seeking volunteer Executive Assistants to support our SIL Language Technology Directors by handling a variety of tasks in order to ensure that all interactions between the Director and others are positive and productive. To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of Language Technology by providing personalized and timely support to the leadership team.
An Executive Assistant assists the Director by handling office tasks, notetaking during meetings, updating documentation and reports, doing research as assigned, coordinating scheduling, managing travel arrangements, and providing polite and professional communications via phone, mail, e-mail, messaging, and video conferencing.
Job Description
Responsibilities
Major Responsibilities:
- Screening messages, prioritizing, and routing to the appropriate party
- Providing real-time scheduling support by booking appointments and preventing conflicts
- Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
- Provide logistical support in arranging meetings and conferences
- Routing requests for action/information
- Generate reports, transcribe minutes from meetings, create presentations, and conduct research
- Helping edit documents and communications
- Maintain polite and professional communication
- Anticipate the needs of others in order to ensure their seamless and positive experience
- Participate as an integral and enthusiastic part of the team, exhibiting ownership, follow-through, initiative, awareness, and effective communication with peers and management.
Minor Responsibilities:
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Support in-person meetings
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Participate in regular status, planning, partnership, and strategic meetings (Optionally)
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Be available to travel biennially to the Language Technology ConferenceKnowledge, Skills, and Abilities:
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A servant heart attitude
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Good interpersonal skills of communication
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Good organizational skills
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Good office management skills
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The ability to make decisions in a timely manner
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The ability to work both with a team and independently, and to multitask effectively
Education and Experience:
Executive Assistants should have experience in a related role, but we care more for a servant's heart and organizational skills.
Training and Orientation:
Will complete the relevant portions of IT Orientation.
Job Application
About SIL
Dallas, TX - Founded in 1934
SIL is a global, faith-based nonprofit that works with local communities around the world to develop language solutions that expand possibilities for a better life.
Our faith inspires and informs our commitment to expand possibilities for people to thrive. We believe all people are created by God and given language as a means for flourishing. Through language, we understand who we are, experience relationships and explore life’s most important questions.